technology

How to Get to a Next-Generation Operating Model

Companies today are faced with a tough challenge: how to build value and provide compelling and responsive customer experiences while cutting costs and inefficiencies at the same time. Leveraging new digital technologies seems to be the obvious answer, but, as a recent article from McKinsey & Company argues, technology itself is only part of the solution. What companies need to do is let go of the way they’ve always done things and commit to a next-generation operating model; that is, a way of running the business that brings together digital technologies and operations capabilities in an integrated, holistic, and well-sequenced way.

A shift in approach.

For most companies, adopting such a model requires two big shifts in their established operational approach. The first is to use customer journeys as the organizing principle for improvement efforts, rather than to run uncoordinated efforts within conventional departmental siloes. In other words, this shift involves breaking down traditional business units and instead thinking holistically about customer journeys and the internal processes that support them. For example, in the case of a customer wanting to open a bank account, rather than focusing on the individual units involved (operations, marketing, credit, and IT) it’s preferable to look at that journey as a single, end-to-end element which should be handled as a whole and not broken down by department.

online banking

The second major shift is to move away from employing individual technologies or capabilities in a piecemeal way, and instead focus on working with multiple capabilities in a strategic sequence to compound the impact and achieve maximum results. The McKinsey article calls these capabilities “levers,” and provides a breakdown of the five most important levers that organizations typically use in improving the operations and processes that support customer journeys. Read on for an overview of the five levers.

  1. Digitization

Broadly speaking, digitization refers to the process of using digital tools and technologies to improve journeys. These tools can have a powerfully transformative impact on customer-facing journeys, notably by providing options for self-service and thus giving customers independence and autonomy in their interactions with companies. Digitization can also streamline time-consuming manual and transactional tasks, thus speeding up responsiveness.

  1. Advanced analytics

An increasingly critical component of business decision-making today, advanced analytics involves using sophisticated, autonomous tools to process data and uncover patterns and insights from which actionable recommendations can be made. The intelligence that analytics provides can greatly enhance journeys that require non-linear thinking; for example, insurers with advanced analytics capabilities in place are seeing huge improvements in areas like fraud management and smart claims triage.

  1. Intelligent process automation (IPA)

This emerging set of new technologies brings together robotic process automation and machine learning to trigger fundamental process redesign. In other words, for processes that involve data aggregation from multiple systems or standardized data input, IPA can take the place of human effort.

  1. Business process outsourcing (BPO)

outsourcing

The practice of using resources outside the main business to fulfill specific tasks and functions (for example, back-office document processing) has become a popular one in recent years. Often a useful measure for improving cost efficiency, BPO is typically best when used for manual processes that are not primarily customer-facing and do not have an impact on strategic choices or value propositions.

  1. Lean process redesign

This versatile methodology helps companies streamline processes, create a culture of continuous improvement, and eliminate waste, redundancies, and inefficiencies. It applies well to almost all processes, including short- and long-cycle, transactional and judgement-based, and client-facing and internal.

How should companies implement these levers?

The McKinsey article offers three important design guidelines companies should keep in mind when thinking about how and when to use the above levers:

  1. Each lever should be used to maximum effect.

For companies to reap the rewards of the next-generation operating model, they must be willing to push the limits. Too often, companies think they are applying capabilities to the fullest, but they are actually falling short of their true potential. Leveraging a few predictive models, for example, is not the same as truly harnessing the power of analytics. Companies, and their executives in particular, must be vigilant in monitoring the use of levers, and they must be prepared to challenge teams who are complacent in the belief that they are “doing all they can.”

  1. Each lever must be implemented in the right sequence.

So many variables are involved that it’s virtually impossible to build a “universal recipe” for sequencing these levers, but companies should know that the best results can be achieved when the levers are able to build on each other. Systematic analysis, which is looking at the opportunity to apply remaining levers in turn and the resulting impact, can help companies figure out which levers depend on the successful implementation of others to be most effective.

  1. The levers should interact with each other to achieve a compound effect.

Just as levers need to be applied in the right sequence, they also need to work in tandem to be most successful; that is, it’s not simply a case of one lever picking up where another leaves off. Some companies have adopted “heat maps,” which offer an organization-wide perspective on how each lever will impact each journey, as a tool to help in looking at the levers and their effects holistically.

talent management

How to Manage Talent: 10 Things Digital Businesses Need to Know

Incumbents may think that the key to successfully transforming their established company into a digital business lies solely in their effective integration of technology, but surprisingly few realize the importance of an equally essential, yet often overlooked element of a successful digital transformation: people.

The fact is that building and sustaining a thriving digital business depends to a significant extent on people-based factors such as leadership mindset, workforce capabilities, and organizational structure—and companies who ignore the human element of a digital transformation do so at their peril. With this warning in mind, a recent article from Gartner offers 10 critical insights on talent management that every would-be digital business needs to know. The following is a comprehensive list gleaned from more than a decade of research into digital talent practices and strategy.

management

Any decision made about the organization and the people in it must be driven by a clearly defined digital strategy that springs from a compelling vision. It’s important for businesses to think holistically and long-term here; by creating a strong digital business vision, companies can better understand how going digital will impact their business, and they can then plan for how they will help and support their people in dealing with those effects.

Mindset and competencies are more important than skill when it comes to giving businesses a digital performance edge. Skills can be learned, but attitudes are usually much more difficult to shift. Businesses need to focus on the people rather than the technology, deciding on what core competencies they need on their team—like innovation, accountability, or risk-taking— and keeping those in focus all across the talent process, from initial recruitment to performance assessment.

Top-down leadership is increasingly out of place in the current digital landscape. Rather than the command-and-control style of previous eras, what’s proving more successful for digital businesses today is an enable-and-collaborate approach. The fast-paced demands of digital business often require employees to take initiative and act quickly without always seeking permission first; a new leadership style that emphasizes collaboration can help give workers the support and authority they need to be most effective.

Organizing and mobilizing people in the world of digital business is all about agility. Companies can start by identifying the role that IT will play in the company’s new digital landscape, and can move from there to organizing the elements that require optimization. It’s important not to overlook how changes like these will affect other aspects of the business.

Versatilists, or employees with a broad range of skills and competencies, are an essential ingredient for a successful digital transformation, and yet many organizations don’t have enough of these people on their team to move forward. To help address this, companies can conduct an evaluation of internal skill sets to better ascertain talent gaps and strengths, and to identify potential versatilists who can be groomed for future progress within the company. External hiring to boost the versatilist quotient can also be a helpful move.

employees

Diversity is not just a buzzword, but a vital business strategy. It’s a fact that a diverse workforce is more likely to generate a range of different ideas and come up with the most innovative solutions. As such, businesses with more homogenous workforces are likely to fall behind competitively. Organizations can increase their diversity by identifying barriers to inclusion and developing ways to overcome those obstacles, and by leveraging technologies like workplace analytics to help advance workplace parity.

Effective digital businesses use digital tools to help boost employee engagement and streamline activities. However, some of these digital tools are better at responding strategically to workplace changes than others, so businesses need to be sure they are using technologies appropriate to their workplace situation.

HR and IT must come together to give digital businesses the edge. Although these two departments have long been isolated from each other, the demands of the digital age mean that technological talent and business intelligence must learn to work together to ensure that hired talent matches with digital business needs. Workforce analytics capabilities can be a huge asset here.

Social media and other non-traditional recruitment options are the new normal when it comes to finding new talent. Candidates with the necessary digital expertise are in high demand, and so companies must cast their net wide to find the people they need. Creative recruiting strategies used by successful digital businesses include hackathons, contests, and thought leadership events.

Just as the nature of performance is changing for today’s digital businesses, so too is the nature of performance reviews. New dynamic teams that are working together in a different way and are contributing new value to the digital business can’t be assessed using old methods; instead, tools that support new approaches like frequent performance feedback, tailored personalized development, and visibility of accomplishments are best.